The processing of personal data is governed by the Privacy Laws – Gramm-Leach-Bliley Act (GLBA), California Consumer Privacy Act (CCPA), Family Educational Rights and Privacy Act (FERPA) and General Data Protection Regulation (the “GDPR”).
Lawful Basis for Collecting and Processing Personal Data
Ripon College is an institution of higher education that offers courses to undergraduate and continuing education students, conducts academic and sponsored research, and participates in various college engagement activities. Human Resources, Admissions, Student Services and other departments collect, process and use personal data for the purposes of business and to review admissions, employment and other applications, on behalf of Ripon College.
Ripon College lawful basis for collecting and processing personal data include the following:
- Processing is necessary for the legitimate interests pursued by Ripon College in providing critical hiring, recruitment, enrollment and education information for programs provided by Ripon College, and in conduction of College business.
- By providing data to Ripon College, all persons and entities have given consent for the processing of his or her personal data for one or more specific purposes intended by the submission.
What Information is Collected
We collect personal information from you directly through processes, forms and third party entities. We generally collect and use the following categories of data for different groups of people at an institutional level:
- Prospective students: to facilitate admission and provide higher education services, we collect personal and family information related to the application and financial aid process, including supporting documentation, identification and contact information (including but not limited to name, email address, physical address, phone number and other location data); education history, demographic information (e.g., race, gender, and age) as voluntarily shared, testing history, personal information and history (e.g. date of birth, social security number, etc.), employment history and payment information.
- Students: to register, administer financial aid, provide housing, track academic progress, and provide academic advising and other services including OneCard access, we use information submitted as prospective students, information related to academic record and performance, subscription data for online courses, and video images recorded by our video security system for the purposes of ensuring physical security and to protect college property.
- Faculty and staff: to administer an employment relationship with the College, we collect identification, contact information, biographic information, employment and education history, payment and tax information, family and health information related to benefits, and information related to visa requirements (copies of passports and other documents) to ensure compliance with U.S. laws.
- Alumni: to manage their relationship and engagement with the college, we collect identification, contact information, and donor information.
- Donors: to process gifts and manage their relationship and engagement with the college, we collect identification, contact information, gift designations and payment information.
- Website visitors: to compile aggregate data about site traffic and interactions so that we can offer better site experiences, we collect contact information, IP address, browser type, internet service provider, pages visited, operating system, date and time of visit, location information, and other information collected through cookies.
- Campus visitors: to facilitate their visit, we collect contact information, current academic and school information, interests and activities, and guest information.
- Participants in conferences and other campus events: to register, track payment and participation, we collect identification, contact information and payment information.
We occasionally process other types of personal information for various legitimate and specific purposes. When these situations occur, we endeavor to inform the data subjects of such occasional processing activities.
How Your Information May Be Used
We use the personal data we collect to facilitate the operation and educational activities of the College. When you voluntarily submit data to Ripon College, we may use the information collected through your response to a survey or marketing communication or use of Ripon College web services:
- To personalize your experience and to allow us to deliver the type of content in which you are most interested.
- To improve our website by monitoring activity, usage trends, detect abuse and for other system administration tasks.
- To process and respond to your requests, questions and to send information to you.
- To share information with you through marketing and advertising efforts, including targeted updates through digital channels and social media.
Ripon College uses third party services to provide and improve web and communication services for our users. These services, like Google Analytics but not limited to, are used to monitor site usage, web traffic, visitor behavior and trends to optimize web services for visitors. For more information about Google Analytics please refer to “How Google uses data when you use our partners’ sites or apps”.
Sharing Your Data with Third Parties
We may share your data with third parties who contract with the College to help administer our operations. We do not allow them to use your data for their own purposes. We permit them to process your data only for specified purposes in accordance with our instructions.
We may also share your personal data with third parties when doing so is necessary to satisfy applicable laws, regulations, legal process or government requests. In addition, information may be shared when required to detect, prevent or address fraud, security or technical issues or when required to protect the rights and the safety of the College, visitors, students and employees.
How We Secure Your Information
Ripon College recognizes the importance of maintaining the security of the information we collect and maintain. We strive to ensure reasonable security measures are in place, including physical, administrative, and technical safeguards to protect your personal information.
Credit Card Payments
It is possible to make credit card payments on our websites. Such payments are handled by third party e-commerce firms who have their own privacy statements. We do not store any credit card information in our system, as an added measure to keep your data secure.
Cookies & Other Tracking Technologies
Web beacons/pixel tags are small graphics on a webpage that monitor your activity when viewing a webpage. We may use this information to tailor messaging to you on social media.
Most web browsers automatically accept cookies, but you can modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the site.
When you provide your email address, Ripon College may use this information for specific, limited purposes. You may always “opt out,” either now or at any time in the future, by contacting us or following the instructions included at the bottom of each email if you do not wish to receive our messages. We agree to keep all information you send us private, and only share it with third parties in situations where they provide a service you’ve requested. Ripon College does not sell or rent email addresses to anyone outside the organization.
Third Party Websites
This site is not directed to children under 13 years of age, does not sell products or services intended for purchase by children, and does not knowingly collect or store any personal information, even in aggregate, about children under the age of 13. We encourage parents and teachers to be involved in children’s Internet explorations. It is particularly important for parents to guide their children when they are asked to provide personal information online.
Last Revision Date – July 10, 2023
300 W. Seward St.
Ripon, WI 54971
You may also contact us via email at [email protected] or phone at 920-748-8115.